Reimbursements and Deposits
Step 1. Deposit Ticket Sale Money
No later than two weeks after the event.
Email the treasure your deposit proof and then the reimbursement will be approved.
Step 2: Deposit the Money
UPDATE(July 2024): With the new financial system, please check the COA String: 609-25200-74015-900838-870-9999-99999-999-999-9999 in the ROMR form.
For Cash: Bring cash to Maroon Financial Credit Union (5525 S Ellis Ave C, Chicago, IL 60637) and request to have it converted to a cashier’s check made payable to the University of Chicago. There is no fee for this service. A completed Currency Transaction Form is required. The form is available at https://bit.ly/3HT4Yds.
After obtaining the cashier’s check, take the ROMR form to the Central AR office for processing.
For Checks: Bring the check and ROMR form to Central Accounts Receivable Office (6054 S. Drexel Ave., Suite 301, Chicago, IL 60637). Central AR will deposit the
checks and provide a receipt via email to the address(es) listed on the ROMR.
• To expedite check receipt going forward, the Central AR mailing address should be listed as the remit to address on your invoices.
Step 2. Submitting a Reimbursement
Use this online form to submit your reimbursement, where the funding organization is PSD Social Committee.
When submitting your reimbursement make sure you attach the 1) event receipt, 2) ROMR form and 3) the deposit receipt (from Maroon Financial proving you have successfully made the deposit)
See our How-To Guide for a detailed, step-by-step procedure on the full process of hosting an event.