| Field | Data source | Issue | How to resolve |
| Faculty profile displaying or not displaying on the website | Workday / Faculty database | Faculty member not displaying on my department | Currently, the following individuals are pulled into BSD websites faculty profiles data feed (as entered into workday) -Track Type is one of the following: “Faculty”, “Faculty-SOM”, “Clinical Scholar”-At least one appointment where the appointment is both “Primary” and “Current”* -Appointment End Date is either null (empty) or a future date -If a person meets the above criteria, we include all of their “Current” titles* -Department is primary in workday (we are working on a solution to “joint/secondary appointments” but at this time the primary department in the workday determines which website the profile displays in.) *”Current” and “Primary” are true/false flags in an appointment record. To resolve any issues: Check with the Office of Academic Affairs to determine if workday is correct. |
| Name | Workday | Incorrect name or spelling | Your legal name as entered in workday pulls into the website by default. If you prefer your name to display differently, individual faculty can log in to workday to update the “preferred name” field. See this FAQ to update your name for detailed instructions. Faculty are advised to contact their HR business partner if their legal name is incorrect in workday and needs to be updated. |
| Title | Workday | Missing or incorrect title | Ensure title appears as part of the workday record. Promotions should appear on the websites within 1 day of workday being updated. Faculty are advised to contact their departmental executive administrator or HR business partner to fix this. |
| Department | Workday or Website CMS | Departmental appointment not appearing on faculty profile | Primary departments entered in workday are listed as faculty member’s appointment and that faculty member should filter to that departmental website. At this time, joint appointments are only appearing on the department listed as “primary” in workday. We are working on a solution to fix this. In addition, we cannot pull in faculty who are primary outside the BSD. Right now, all joint and secondary appointments should be manually added to that department’s website on a separate list. If you are missing from a department’s website where you have an appointment, contact the administrator of this department to ensure your joint or secondary appointment is added. |
| Section | Workday | My section is listed incorrectly or not appearing at all | Section affiliations that are included in workday appear on your faculty profile. Some departments have defined “sections” that are missing from the workday record. Please contact your Executive Administrator if you feel your section affiliation is incorrect. |
| Website | ProfilesRNS | My laboratory or other website is not listed or is incorrect | Each faculty member can log in with your CNET ID to Profiles RNS and update the website field. You may list more than one website on a separate line. Please allow 1-2 business days for the update to appear on your faculty profile. |
| Workday | My faculty profile does not include my preferred email address. | Please email BSDIS@bsd.uchicago.edu to request your email address in your faculty profile be updated. | |
| Photo | Faculty database | My profile is missing a faculty photo | You may submit a photo via email to website@bsd.uchicago.edu, however, if it doesn’t meet our specifications, we will not be able to upload it. You should look for an opportunity to take a new profile photo on our Faculty Photoshoot days (TBD). (The image in Profiles RNS cannot be loaded on our websites). |
| Overview | ProfilesRNS | No overview or overview needs to be edited. | Faculty members can log in with your CNET ID to edit your overview. Please note ProfilesRNS has separate sections for education and training, publications (bibliography), and awards and honors so these items should NOT appear in your general overview section. |
| Research and Scholarly Interests | ProfilesRNS | No research and scholarly interests or needs to be edited | Research and Scholarly Interests are populated by editing the keywords field within ProfilesRNS. Each faculty member can log in with their CNET ID. Please note, each term or group of terms should be added on a separate line. |
| Education & Training | ProfilesRNS | No education & training or education needs to be edited | Faculty members can log in with your CNET ID to edit your education within ProfilesRNS. |
| Honors & Awards | ProfilesRNS | No honors & awards or needs to be edited | Faculty members can log in with your CNET ID to edit your honors and awards within ProfilesRNS. |
| Publications | ProfilesRNS | Incorrect publications | Publications are automatically updated via PubMed feed into ProfilesRNS. Faculty members can log in with your CNET ID to edit your publication list. Incorrectly associated publications can be deleted and ProfilesRNS will retain this information going forward so any errant publication(s) should not reappear. |
| Publications | ProfilesRNS | Missing publications | Faculty members can log in with your CNET ID to edit your publication list in ProfilesRNS. Publications cited within PubMed not discovered by the automatic process can be manually added and ProfilesRNS will retain this information going forward so the publication(s) will continue to appear. The best way to add a publication sourced from PubMed is via using the PMID associated with the publication. Finally, note that publications from journals that do not normally appear in the PubMed database can also be manually added via ProfileRNS. |
| Publications | ProfilesRNS | How does the publication feed work? | The ProfilesRNS automatic PubMed publication discovery service is designed to make the process of associating publications to faculty easier and less manually intensive. This service is provided by Harvard University and runs nightly. Taking the researcher’s name, and a listing of publications currently associated with the researcher within our instance of ProfilesRNS, Harvard’s process attempts to identify additional possible publications for inclusion in the faculty members profile. This discovery process is difficult due to limitations within both the PubMed database itself and ProfilesRNS. It is not expected to be 100% accurate in all cases. Faculty can help provide better inputs to Harvard’s search engine by periodically reviewing the publications associated with their profile, taking care to add missing publications (false negatives) and removing any incorrectly associated publications (false positives). Manually added or removed publications are weighted more heavily by Harvard’s process, so occasional human curation of the associated publication list should improve the results on subsequent future automatic searches. |
Other questions or issues can be sent to website@bsd.uchicago.edu